Desk Booking
27 results found
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Ability to book a personal space for an external person from Condeco Mobile App
This function is current available on the web portal only. It would save time for users to have the ability to also book a personal space for external visitors from the mobile app.
2 votesHi Rafael,
It is possible to book on behalf of users from the Condeco mobile app. On the Book tab under 'Book a personal space' you can select the text 'Booking for yourself' which will allow you to search for another colleague and book on their behalf.
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Email notification for desk booking with ability to edit or cancel reservation from notification
Allow users to edit or cancel desk booking from email notification
3 votesWe released the ability to add a 'Cancel booking' tag to Meeting space and Personal space email templates. You can read more here: https://knowledge.eptura.com/Condeco/Whats_New/E440-2024_August_Condeco_Cloud_Product_Release
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Team days
Team days for non-mobile users.
Dear Team,
I appreciate your effort for implmenting the team days booking feature but the Team day feature is at the current state not appropriate ! It excludes non mobile users completly and therefore isn´t of use for our company. Furthermore creates confusion as non-mobile user can not even accept a teams day invite via the web portal. The creator of a team day invite needs to clarify first if all team mates are mobile users before he can ensure all can participate in this process. It would at least be acceptable for the beginning,…
6 votesWe're happy to announce that in our latest update, users can accept and decline Team Day events from the web app.
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Allow QR code check-in on mobile and check-in from browser
We would like the ability to use QR code check-in and check-in from browser. All employees don't have a work mobile device and we would like to avoid personal mobiles being used.
30 votesWhen QR codes for check in was enabled in the Condeco application it automatically prevented check in from the web application. The intention was to prevent users from securing a resource unless they were physically in the office. However, some customers have fed back that not all users are able to gain access to the Condeco mobile application to check in.
We have added a new checkbox to Global Setup that allows customers to enable the ability to check in to a resource from the web application even when QR codes are set up.
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Activate profile 'in office schedule' to monitor previous and current month
Is it possible that “normal” employees can generate a report about their own office presence in the respective previous month
what could be done via profile 'in office schedule'1 voteWe have added the user statuses for the past 3 months on the 'In-office schedule' to support this.
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Add email field to 'Find a colleague'
For "find a colleague" to add a email search field making the search unique as only first and last name is not working example for India.
Latest update : Update 27.04: Feature will be part of next sprint which is starting 28.04 (ETA by end of May 2023)1 voteHI, we've replaced the 'Find a colleague' page with 'Find your team' that displays who from your team is in the office. This list is customisable from the web or mobile application. This will grant the ability to see a colleagues schedule over the next 5 weeks to bring the web application in line with the mobile application. The updated search field also allows entry of email address and displays 'email' in the results
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Automated desk booking notification 24 hours before the date (without the bump)
Hi, I would like to suggest for Condeco to have the ability to send an email reminder that they have a desk booking in place 24 hours prior the date; but without the desk bump in place. At the moment, the only way to have a reminder in place is to enable to desk bump as well which would automatically remove the desk bookings if user does not check in. We want just the email reminder feature.
1 voteWe have now released in the Condeco application the ability to enable Personal Space reminders through the use of 'ICS Files'.
An ICS file, which stands for "iCalendar" file, is a type of file used to store and share calendar events and appointments.
When the 'Attach ICS File' option in Group Settings is checked, the recipient of the 'Booked for' or ‘Booking confirmation’ email will receive it as a calendar invitation. This invite will appear in their native calendar app, but it won't show that they're busy during the scheduled time. So, when others check their availability using the 'Scheduling Assistant,' the invite will not make the user appear as “busy”.
For this release, we have enhanced the ICS file functionality by introducing an 'Add ICS reminder' dropdown box under Group Configuration. With this enhancement, users will now receive native reminders for their reservations directly within Outlook. This can be…
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Floor Map should be available on the Home Page.
On the main page when people login through the desktop they should be able to view the Floor Map there then having to close todays page to view the floor map.
46 votes -
Desk Booking Reminder Email (Day Before)
A Desk Booking Reminder Email sent to staff the day before would be valuable. It would provide a timely reminder of their desk booking and ideally a link to release the desk if it's no longer required.
51 votesWe have now released in the Condeco application the ability to enable Personal Space reminders through the use of 'ICS Files'.
An ICS file, which stands for "iCalendar" file, is a type of file used to store and share calendar events and appointments.
When the 'Attach ICS File' option in Group Settings is checked, the recipient of the 'Booked for' or ‘Booking confirmation’ email will receive it as a calendar invitation. This invite will appear in their native calendar app, but it won't show that they're busy during the scheduled time. So, when others check their availability using the 'Scheduling Assistant,' the invite will not make the user appear as “busy”.
For this release, we have enhanced the ICS file functionality by introducing an 'Add ICS reminder' dropdown box under Group Configuration. With this enhancement, users will now receive native reminders for their reservations directly within Outlook. This can be…
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Find a Colleague Time Bracket
Currently you can find where a colleague is sat on any given day. It would be good to be able to search a time bracket for their next day in the office. Global Admins have access to reporting but users can only use this function. It would require you to search through each day. It would be useful to search over the next week etc.
8 votesHI, we've replaced the 'Find a colleague' page with 'Find your team' that displays who from your team is in the office. This list is customisable from the web or mobile application. This will grant the ability to see a colleagues schedule over the next 5 weeks to bring the web application in line with the mobile application.
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Hovering over floorplan instead of ‘find a colleague’
It would be nice to be able to hover over a floor plan to find where your colleagues are sitting.
88 votesWe have introduced the ability to see other colleagues bookings from the Mobile app.
"See who's in" has been added to the Today page that allows users to quickly view the default location and who is currently in the office. They can see the 'initial' icons to quickly identify team members and tap on the space to see the colleagues full name and space name.
Search has also been updated with these icons and information cards as well as 'Find your team'.
See more here: https://knowledge.eptura.com/Condeco/Whats_New/M505-2024_July_Condeco_Mobile_App_-_Android%2F%2FiOS_Product_Release
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Find multiple colleagues or my team
Ability to add multiple colleagues in 'Find a colleague' to make it easier for teams to co-ordinate being near one another.
44 votes -
Ability to easily book spaces for a team
As the managers are planning on which employees will be required to come into the office on a particular day or week, they can quickly search their team, select employees and auto assign to an area or zone.
53 votesWe are happy to announce that the ability to reserve spaces for a Team Day has been released in the Condeco mobile app.
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Check In Reminder
Can it be looked into so we can have a "Check in reminder" email sent to users for desk booking at a specified time.
We don't want to bump users but it would be a handy function to be able to automatically prompt them to Check In to a desk.
7 votesWe have now released in the Condeco application the ability to enable Personal Space reminders through the use of 'ICS Files'.
An ICS file, which stands for "iCalendar" file, is a type of file used to store and share calendar events and appointments.
When the 'Attach ICS File' option in Group Settings is checked, the recipient of the 'Booked for' or ‘Booking confirmation’ email will receive it as a calendar invitation. This invite will appear in their native calendar app, but it won't show that they're busy during the scheduled time. So, when others check their availability using the 'Scheduling Assistant,' the invite will not make the user appear as “busy”.
For this release, we have enhanced the ICS file functionality by introducing an 'Add ICS reminder' dropdown box under Group Configuration. With this enhancement, users will now receive native reminders for their reservations directly within Outlook. This can be…
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Enable the self-certification disclaimer on the web version
The return-to-office functionality includes a pop-up health disclaimer on the mobile app, but not on the browser version. This creates inconsistency and confusion for staff checking in.
Can we have the disclaimer on all versions?15 votes -
Daily Reminder Emails For Desk Bookings
Want a reminder for all meetings, even if bump is not enabled
- Requested on behalf of Omnicom7 votesWe have now released in the Condeco application the ability to enable Personal Space reminders through the use of 'ICS Files'.
An ICS file, which stands for "iCalendar" file, is a type of file used to store and share calendar events and appointments.
When the 'Attach ICS File' option in Group Settings is checked, the recipient of the 'Booked for' or ‘Booking confirmation’ email will receive it as a calendar invitation. This invite will appear in their native calendar app, but it won't show that they're busy during the scheduled time. So, when others check their availability using the 'Scheduling Assistant,' the invite will not make the user appear as “busy”.
For this release, we have enhanced the ICS file functionality by introducing an 'Add ICS reminder' dropdown box under Group Configuration. With this enhancement, users will now receive native reminders for their reservations directly within Outlook. This can be…
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Sort un-positioned desk icons into alphanumeric order.
After a bulk upload ensure that desks are ordered in the list prior to them being dragged onto floor plans so that they are easy to find.
5 votes -
Report showing users who have Booked a desk, Checked-In and Self-Certified.
Report showing users who have Booked a desk, Checked-In and Self-Certified. Currently you have to run several reports and cross reference them to gather this information. The report should show Username, Booked Desk, Check-In Time and Self-Certification Time. It should also allow you to filter on Check-In and Self-Certification Status.
7 votes -
Portuguese (Brazil) language pack for web portal.
Portuguese (Brazil) language pack for Enterprise mobile app and web portal. We have several clients who are requesting Portuguese in Brazil as only 7% of the population speaks or reads English.
4 votes -
Can we make desk location not mandatory
Can we make desk location not mandatory as we have some users who don't use the desk booking functionality and therefore there is no region. They have to pick a region that uses the desk booking functionality if they modify their profile.
4 votes
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